RodeoStat Privacy Policy

Summary

• We collect account information, the competition data you upload, usage and device data, and support communications.
• We hold data about people who are not our users: contestants, stock contractors, judges, and officials. If that's you, see our Contestant Notice.
• We use data to run and improve the Services and to build the RodeoStat dataset.
• We may license or sell aggregate and statistical data. We do not do this with data we identify as relating to a minor.
• We keep competition results indefinitely as a historical sporting record. Account data is deleted on a schedule.
• The Services are not offered in the EEA, UK, Switzerland, China, Russia, or India.
• You have rights to access, delete, correct, and opt out. See Section 9 or visit Your Privacy Choices.

1. Who We Are

RodeoStat LLC, a Wisconsin limited liability company, is the controller of the personal information described in this Policy.

4764 W Integrity Way #238, Appleton, WI 54913, United States
privacy@rodeostat.com

2. Scope

This Policy covers rodeostat.com, RodeoStat Announce, RodeoStat Pro Stats, RodeoStat Handsets, DTA Builder, DTA Cleaner, RodeoStat Polls, the RodeoStat API and embeds, and all related services (the "Services").

It applies both to people who use the Services and to people whose information appears in the Services without using them.

3. Information We Collect

3.1 Information You Provide

Account and profile
Name, email address, phone number, password (stored as a cryptographic hash), organization or association affiliation, role, announcer or professional biography, profile photo.

Billing
Billing name and address, tax identification number for business customers, subscription and plan details, transaction history, and a payment-method token, card brand, last four digits, and expiration date supplied by our payment processor. We do not receive or store your full payment card number.

Uploaded content
Daysheets, results files, judges sheets, spreadsheets, PDFs, images, DTA files, notes, scripts, custom text, poll content, and any other material you submit.

Communications
Support tickets, emails, form submissions, and feedback.

Newsletter
Email address and subscription preferences.

3.2 Competition and Contestant Information

This is the core of our dataset. It includes:

• Contestant name, competitor or membership number, association affiliation
• Hometown, city, state or province, country
• Age division or category, and where provided, date of birth or age
• Event entries, performances, and draws
• Times, scores, placings, penalties, disqualifications, turn-outs, and doctor releases
• Season and career earnings and standings position
• Stock name, brand, bib number, contractor, and performance record
• Judge and official assignments and marks
• Contractor and event personnel information
• Rodeo name, date, location, and results

Most of this information relates to individuals who are not RodeoStat users and who have not provided it to us directly.

3.3 Information Collected Automatically

IP address, device identifiers, device model, operating system and version, application version, browser type and user agent, screen resolution, language and time zone, referring URL, pages and features accessed, session timestamps and duration, click paths and in-app actions, crash reports and diagnostic logs, API keys used and call metadata, and embed domain and load data.

3.4 Location

We collect approximate location derived from IP address. We collect venue and event location as part of competition data. We do not collect precise device GPS location.

3.5 Information From Other Sources

• Public and third-party sources, including association websites, published results, daysheets, programs, and public records
• Our customers, including associations, committees, rodeos, production companies, and announcers, who submit data about contestants and personnel
• Payment and analytics providers, which return transaction and usage information to us

3.6 Sensitive Information

We do not intentionally collect government identification numbers, financial account numbers, precise geolocation, biometric data, health information, racial or ethnic origin, religious beliefs, sexual orientation, or union membership.

Uploaded documents occasionally contain information of this kind, for example an injury or doctor-release notation on a daysheet. We do not use such information for any purpose other than processing the document as submitted, and we do not sell, share, or license it. Please do not upload sensitive information that is not required.

4. How We Use Information

4.1 Automated Processing

We use automated systems, including optical character recognition and machine-assisted matching, to read uploaded documents and to link records to canonical profiles. These systems make errors. Automated processing does not produce legal or similarly significant effects concerning any individual, and does not determine official results, payouts, eligibility, or standings for any association.

4.2 Artificial Intelligence and Document Processing

We use automated document-processing technology, including artificial intelligence (large language model) tools, to parse and interpret documents you upload for conversion or import. Uploaded documents are processed to provide the service you requested, and are retained and used to improve the Services and train our own document-processing and matching systems (see Section 7). They are not used to build advertising profiles and are not sold. This processing uses Anthropic, PBC as our AI service provider, acting as our subprocessor under confidentiality and data-protection obligations; our current subprocessors are listed on our Subprocessors page.

We do not permit third parties to use your information to train their own general-purpose models.

5. How We Share Information

5.1 Service Providers (Subprocessors)

We share information with vendors who process it on our behalf under contract. Our current subprocessors are published at rodeostat.com/legal/subprocessors, including Amazon Web Services, Stripe, Cloudflare, and Google.

5.2 Public Display

Competition results, standings, athlete and stock profiles, and event information may be displayed publicly within the Services, in embeds and widgets on third-party websites, and through our API. Competition results are, by their nature, public sporting records.

5.3 Business Customers

Where an association, committee, or production company provides data to us, we may make that data and related outputs available to that organization and its authorized users.

5.4 Licensing and Sale of Data

We may license, sell, or otherwise commercialize competition data, statistics, standings, and Derived Data to associations, media organizations, sponsors, analytics providers, and other commercial partners.

This may include licensing data to licensed sports wagering operators, their data suppliers, integrity monitors, and fantasy sports operators. RodeoStat does not operate, offer, or accept any wager, bet, pool, or gambling product of any kind. Where we license data for these purposes, we act solely as a data supplier.

Exclusions that always apply to data we license or sell:

• No person under 18. We will not sell, share, or license personal information we identify as relating to a person under 18, for any purpose.
• No youth divisions. We will not include data from youth, junior, high school, college, or amateur divisions in any dataset licensed for wagering purposes.
• No opt-outs. We will not include the personal information of anyone who has opted out of commercial licensing.

These are binding commitments stated in our Terms of Service. You may opt out at any time at Your Privacy Choices.

Under some U.S. state privacy laws, our licensing activity and our use of analytics and advertising technologies may constitute a "sale" or "sharing" of personal information. You may opt out: see Section 9 and rodeostat.com/legal/privacy-choices.

5.5 Legal and Safety

We may disclose information where we believe in good faith it is necessary to comply with law or legal process, enforce our Terms, protect our rights or property, or protect the safety of any person.

5.6 Business Transfers

If we are involved in a merger, acquisition, financing, reorganization, or sale of assets, information may be transferred as part of that transaction. We will require the recipient to honor the commitments in this Policy, including the commitment regarding minors' data.

5.7 With Your Direction

We share information as you direct, including when you publish, export, or share content through the Services.

5.8 We Do Not

We do not sell or license personal information to data brokers for people-search purposes, and we do not disclose personal information for third-party targeted advertising.

6. Children and Minors

The Services are for adults. You must be 18 or older to create an account. We do not knowingly collect personal information directly from children.

Competition data processed through the Services may relate to minors, including participants in junior, youth, and high school rodeo.

Our commitments regarding minors' information:

• We do not sell, share, or license it
• We do not use it for targeted or behavioral advertising
• We never include it in any dataset licensed or supplied to any wagering, betting, fantasy, or gambling operator or their suppliers
• We do not use it to build marketing profiles
• We apply technical controls designed to exclude records flagged as relating to a minor from all commercial data pipelines

Responsibility for consent. Where an association, committee, or event submits data about minor participants, that organization is contractually responsible for providing notice to and obtaining consent from parents or legal guardians.

Parents and guardians: to review, correct, or request deletion of a minor's information, contact privacy@rodeostat.com. We will verify your relationship to the minor before acting.

7. Retention

Why competition results are kept indefinitely. Rodeo results are a historical record of public sporting competition. Removing a result would falsify the record, break standings and career statistics, and undermine the archival and journalistic purpose of the dataset. We treat this as a legitimate and necessary purpose. Where you request deletion, we will delete your account and associated personal information, but competition results will generally be retained. See Section 9.4.

8. Security

We maintain administrative, technical, and physical safeguards designed to protect information, described at rodeostat.com/legal/security. These include encryption in transit, encryption at rest, access controls and least-privilege permissions, multi-factor authentication for administrative access, logging and monitoring, and vendor security review.

No system is completely secure. We cannot guarantee absolute security. Report a suspected vulnerability or incident to security@rodeostat.com.

If a breach affecting your personal information occurs, we will notify you and applicable regulators as required by law.

9. Your Rights and Choices

9.1 Rights

Depending on where you live, you may have the right to:

• Know and access the personal information we hold about you
• Correct inaccurate information
• Delete your personal information, subject to Section 9.4
• Port a copy in a portable format
• Opt out of the sale or sharing of your personal information
• Opt out of targeted advertising
• Limit use of sensitive personal information
• Not be discriminated against for exercising these rights

We will never deny service, charge a different price, or provide a lower quality of service because you exercised a privacy right.

9.2 How to Exercise Them

Submit a request at rodeostat.com/legal/privacy-choices or email privacy@rodeostat.com.

We will acknowledge within 10 business days and respond within 45 days, extendable by another 45 days where necessary, with notice to you.

9.3 Verification and Authorized Agents

We will verify your identity before acting, typically by confirming control of the email address on file or by matching information you provide against our records. Authorized agents may submit requests with written permission signed by you; we may still contact you directly to confirm.

9.4 Limits on Deletion

We may decline or limit a deletion request where retention is necessary to:

• Maintain the integrity of the historical competition record
• Complete a transaction or provide a service you requested
• Detect or prevent security incidents or fraud
• Comply with a legal obligation
• Exercise or defend legal claims
• Enable internal uses reasonably aligned with your expectations

In practice: we will delete your account, profile, contact details, billing associations, and usage history. We will generally retain competition results, times, scores, placings, and standings, because these are a historical record of public competition. Where we retain them, we will consider whether they can be dissociated from other identifying information.

9.5 Communication Preferences

Unsubscribe using the link in any marketing email or by emailing privacy@rodeostat.com. We will still send transactional messages about your account, billing, and security: these are not marketing and cannot be opted out of while you hold an account.

9.6 Cookies and Tracking

See our Cookie Notice and the "Your Privacy Choices" link in our footer.

9.7 Appeals

If we deny your request, you may appeal by emailing privacy@rodeostat.com with "Privacy Appeal" in the subject line. We will respond within 45 days with our decision and reasoning. If we deny your appeal, you may contact your state attorney general.

10. If You Are Not a RodeoStat User

We hold information about many people who have never used the Services: contestants, stock contractors, judges, officials, and event personnel.

Please see our Contestant Notice, which explains what we hold, where it comes from, and how to exercise your rights.

11. Geographic Availability

The Services are offered exclusively in the United States, Canada, Australia, Mexico, and Brazil (the "Authorized Territories").

We do not offer the Services in, and do not direct the Services at, any other country or territory, including the European Economic Area, the United Kingdom, Switzerland, the People's Republic of China, the Russian Federation, and India. We restrict access by geographic location.

If you are located outside an Authorized Territory, please do not use the Services. If you believe we hold personal information about you and you are located outside an Authorized Territory, contact privacy@rodeostat.com and we will address your request.

Information is stored and processed in the United States. If you use the Services from outside the United States, you understand that your information will be transferred to and processed in the United States, where privacy laws may differ from those of your country.

12. Regional Disclosures

12.1 United States: State Privacy Rights

Residents of California, Colorado, Connecticut, Virginia, Texas, Oregon, Montana, and other states with comprehensive privacy laws have the rights described in Section 9.

Categories of personal information we have collected in the preceding 12 months: identifiers; customer records; commercial information; internet and network activity; approximate geolocation; professional or employment information; audio, electronic, and visual information contained in uploaded documents; and inferences drawn to create profiles.

Categories disclosed for a business purpose in the preceding 12 months: identifiers, customer records, commercial information, internet activity, and professional information, disclosed to service providers, business customers, and, where publicly displayed, to the public.

Categories sold or shared in the preceding 12 months: None. If we begin licensing data as described in Section 5.4, we will update this disclosure before doing so.

We do not sell or share the personal information of consumers we know to be under 16.

Sensitive personal information: we do not use or disclose sensitive personal information for purposes requiring a right to limit.

California "Shine the Light": we do not disclose personal information to third parties for their own direct marketing purposes.

Data broker registration: RodeoStat does not currently sell or license personal information about individuals with whom it has no direct relationship, and is not registered as a data broker in any state. If we begin the data licensing described in Section 5.4, we will complete any registrations required by applicable data broker laws (including in California, Texas, Oregon, and Vermont) before doing so, and will update this Policy.

12.2 Canada

We handle personal information in accordance with PIPEDA and applicable provincial legislation, including Quebec's Law 25.

Privacy Officer: Isaiah Thern, privacy@rodeostat.com, 4764 W Integrity Way #238, Appleton, WI 54913.

Quebec residents have the right to access, correct, and withdraw consent, and the right to request that personal information be de-indexed or ceased from dissemination in certain circumstances. Personal information of Canadian residents is transferred to and stored in the United States, where it may be accessible to U.S. authorities under U.S. law. By using the Services you consent to this transfer.

12.3 Australia

We handle personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles.

We disclose personal information to overseas recipients located in the United States. You may complain about a breach of the Australian Privacy Principles by contacting privacy@rodeostat.com. If you are not satisfied with our response, you may complain to the Office of the Australian Information Commissioner at oaic.gov.au.

Nothing in this Policy or our Terms excludes any consumer guarantee under the Australian Consumer Law that cannot lawfully be excluded.

12.4 Brazil

We handle personal information in accordance with the Lei Geral de Proteção de Dados (LGPD). Data subjects have the rights of confirmation, access, correction, anonymization, portability, deletion, information about sharing, and revocation of consent.

Data Protection Officer (Encarregado): Isaiah Thern, privacy@rodeostat.com.

12.5 Mexico

We handle personal information in accordance with the Ley Federal de Protección de Datos Personales en Posesión de los Particulares. Data subjects may exercise ARCO rights (Access, Rectification, Cancellation, and Opposition) and revoke consent by contacting privacy@rodeostat.com.

13. Third-Party Links and Services

The Services link to and integrate with third-party sites and products. This Policy does not apply to them. Review their privacy policies.

14. Changes to This Policy

We may update this Policy. For material changes we will provide at least 30 days' notice by email or in-product notice and update the "Last Updated" date. Prior versions are archived at rodeostat.com/legal/archive.

15. Contact

RodeoStat LLC d/b/a RodeoStat
4764 W Integrity Way #238
Appleton, WI 54913
United States

Privacy: privacy@rodeostat.com
Security: security@rodeostat.com
General: support@rodeostat.com

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